Reduced
cycle times
Items for an order can be selected from a catalogue, approved
instantly and then sent electronically to the supplier for
quicker fulfillment, allowing your organisation to carry less
inventory.
Eliminates
manual and paper-based processes
Order information is returned from the supplier-managed catalogue,
so there is no keying of information. Requisitions are passed-along
an electronic rather than
paper-based approval process, so there is no need to create
or move manual documents.
Reduces rogue
purchasing
Often organisations lose large amounts of money because they
do not have the information or controls to ensure employees
properly utilise negotiated contractual discounts. The business
rules engine in StraightBUY can enforce this.
Better information
Most organisations have traditionally been at an information
disadvantage when negotiating with suppliers because they
do not have a detailed picture of their spending. StraightBUY's
reporting and analysis function helps organisations get a
better picture of their spending and negotiate better outcomes
with suppliers.
Eliminates
manual maintenance of buyer managed catalogues
Because an organisation can link lines in the buyer managed
catalogue to a supplier's catalog so that it updates automatically,
organisations get all the benefits of a buyer managed catalogue
without the need for continuous manual updates.
StraightBUY helps automate purchasing within
an organisation by:
Templating
orders
StraightBUY enables groups of products to
be placed into a template and recalled for later use. This
is particularly useful for frequently needed, multi product
orders. This includes the ability to store items from different
suppliers on a single template.
Automated
price updates
Because automated price re-query is available
from both the template orders and the aggregated catalog,
the job of obtaining prices for a bill of multiple goods from
multiple suppliers (including applicable discounts and volume
breaks e.t.c) is instantaneous.
Automation
of approval
Within StraightBUY the approval system is predetermined. If
a user needs to get an order approved, then the system will
generate an email to the relevant approver. If an order is
approved or rejected they will receive an appropriate notification
email. Order status can also be tracked by users.
Automated
Transmission of Orders to Supplier
If a supplier has an OBI compliant catalogue
orders will be sent electronically to their catalog by transmission
of an OBI purchase order message. If the supplier does not
have an online catalog then orders are sent by email.
What standards does StraightBUY
conform to?
StraightBUY conforms to published industry
standards for e-procurement such as OBI and cXML, and is designed
to allow support for many other e-procurement standards including
EDI and ebXML. StraightBUY uses 128-bit SSL3 for the highest
level of encryption publicly available, but also supports
legacy ordering by mail, fax, and email.
Standards for Online Procurement and Purchasing
are constantly evolving, and StraightBUY will continue to
evolve with these standards.
What are the critical success factors with the adoption
of StraightBUY?
Scoping of
Business Processes and Workflow Requirements
It is important before adopting StraightBUY that a client
is aware of the business rules that need to be supported by
the application and the workflow that is necessary to support
these business rules. At any particular site this may require
either customisation of the e-procurement application or it
may require customised integration to a particular system.
For further information on the StraightBUY,
call 1300 136 346 or email
To take a Tour of StraightBUY,
click
here
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