Web based procurement solution, electronic procurement system

Why Straightbuy

Reduced cycle times
Items for an order can be selected from a catalogue, approved instantly and then sent electronically to the supplier for quicker fulfillment, allowing your organisation to carry less inventory.

Eliminates manual and paper-based processes
Order information is returned from the supplier-managed catalogue, so there is no keying of information. Requisitions are passed-along an electronic rather than paper-based approval process, so there is no need to create or move manual documents.

Reduces rogue purchasing
Often organisations lose large amounts of money because they do not have the information or controls to ensure employees properly utilise negotiated contractual discounts. The business rules engine in Straightbuy can enforce this.

Better information
Most organisations have traditionally been at an information disadvantage when negotiating with suppliers because they do not have a detailed picture of their spending. Straightbuy's reporting and analysis function helps organisations get a better picture of their spending and negotiate better outcomes with suppliers.

Eliminates manual maintenance of buyer managed catalogues
Because an organisation can link lines in the buyer managed catalogue to a supplier's catalogue so that it updates automatically, organisations get all the benefits of a buyer managed catalogue without the need for continuous manual updates.

Straightbuy helps automate purchasing within an organisation by:

Templating orders
Straightbuy enables groups of products to be placed into a template and recalled for later use. This is particularly useful for frequently needed, multi product orders. This includes the ability to store items from different suppliers on a single template.

Automated price updates
Because automated price re-query is available from both the template orders and the aggregated catalogue, the job of obtaining prices for a bill of multiple goods from multiple suppliers (including applicable discounts and volume breaks e.t.c) is instantaneous.

Automation of approval
Within Straightbuy the approval system is predetermined. If a user needs to get an order approved, then the system will generate an email to the relevant approver. If an order is approved or rejected they will receive an appropriate notification email. Order status can also be tracked by users.

Automated Transmission of Orders to Supplier
If a supplier has an OBI compliant catalogue orders will be sent electronically to their catalogue by transmission of an OBI purchase order message. If the supplier does not have an online catalogue then orders are sent by email.

Standards that Straightbuy conforms to:

Straightbuy conforms to published industry standards for e-procurement such as OBI and cXML, and is designed to allow support for many other e-procurement standards including EDI and ebXML. Straightbuy uses 128-bit SSL3 for the highest level of encryption publicly available, but also supports legacy ordering by mail, fax, and email.

Standards for Online Procurement and Purchasing are constantly evolving, and Straightbuy will continue to evolve with these standards.

Critical factors with the adoption of Straightbuy:

Scoping of Business Processes and Workflow Requirements
It is important before adopting Straightbuy that a client is aware of the business rules that need to be supported by the application and the workflow that is necessary to support these business rules. At any particular site this may require either customisation of the e-procurement application or it may require customised integration to a particular system.

Integration
E-procurement is all about reducing the administrative costs associated with a transaction and this is only possible where there is a degree of integration between the e-procurement module and the financial system.

A standard integration between Straightbuy and a financial system involves supplier records and valid combinations of financial codes being sent from the financial system to Straightbuy. Completed purchase order information is then sent back to the financial system.